INFORMATION TECHNOLOGY

Tips for Effective PowerPoint Presentations

Fonts

• Select a single sans-serif fonts such as Arial or Helvetica. Avoid serif fonts such as Times New Roman or Palatino because these fonts are sometimes more difficult to read.
• Use the same font for all your headlines
• Use bold and different sizes of those fonts for captions and subheadings.
• Use larger fonts to indicate importance.
• Avoid long sentences.
• Avoid italicized fonts as these are difficult to read quickly.
• Use dark text on light background or light text on dark background. However, dark backgrounds sometimes make it difficult for some people to read the text.
• Do not use all caps except for titles.
•  To test the font, stand six feet from the monitor and see if you can read the slide

Design and Graphical Images

• Use design templates.
• Standardize position, colors, and styles.
• Too may slides can lose your audience.
• Use one or two large images rather than several small images.
• Make images all the same size.
• Avoid flashy images and noisy animation effects unless it relates directly to the slide.
• Limit the number of graphical images on each slide.
• Use only enough text when using charts or graphical images to explain the chart or graph and clearly label the image.

Colour

• Limit the number of colours on a single screen.
• Bright colors make small objects and thin lines stand out. However, some vibrant colors are difficult to read when projected.
• Use no more than four colors on one chart.

General Presentations

• Plan carefully.
• Make your research.
• Speak comfortably and clearly.
• Check the spelling and grammar.
• Do not read the presentation. Practice the presentation so you can speak from bullet points.
• If the content is complex, print the slides so the audience can take notes
• If sound effects are used, wait until the sound has finished to speak.
• Do not turn your back on the audience. Try to position the monitor so you can speak from it.

INFORMATION TECHNOLOGY & IT'S USES IN BUSINESS MANAGEMENT

Information technology is an essential partner in management of your business, regardless of the kind of enterprise you operate. Whether you need computers for storage, transfer, retrieval or transmission of information, you can manage your business with greater accuracy and efficiency with the assistance of information technology and computer applications There are some example why IT its useful in business management:

1.   Storage

You may already use a computer for data storage for your business. Inventory, sales, receivables and payables stored in Excel, Open Office or a similar program keeps these figures at your fingertips. Accounting software stores your payroll information, tax records and specialized data for your business. Once you’re acquainted with a program, you won’t know how you functioned without it. You can eliminate much of the physical storage at the office by using information technology to scan and store old personnel and payroll files, tax files or client files. You may need less square footage with information technology.

   2.  Marketing

Large and small businesses are on a level playing field on the Internet. You can have a Web presence, take orders, buy merchandise, sell excess or even operate some businesses entirely online. A marketing tool that uses information technology is the Quick Response or QR Code that looks like a bar code but is square. A scan advertises your website address and includes any text you choose. You can use your business management skills to direct employees or contractors to do your Internet marketing, or you can choose to learn a new set of skills in information technology.

  3. Information

Whether you learned business management by the book or by practical experience, you’ll need updates all of your life. The Internet is a wealth of information to keep you current with trends, techniques, software and human resources. You can draw on online databases and websites to locate potential employees, compare insurance proposals, tackle employee issues or check out the competition. Managing your business with information gleaned from the Internet keeps you knowledgeable and on the cutting edge.

      4. Communication

Communication by email is faster and costs less than sending a paper letter in the mail. You can transform your business to the 21st century with the use of email for communication with clients or customers. Information technology allows you to organize email file folders by client or by type of communication, such as orders or billing. You can drag and drop your email files to closed folders as your company completes projects. Your communication files become closed files, placed in storage on CD or on a hard drive with a duplicate copy or backup automated by a program or service.

IMPACT OF MANAGEMENT INFORMATION SYSTEM IN ORGANIZATION

        

The 7 Things You Should Avoid on Your Powerpoint Presentation

PowerPoint or slideshows have become the norm for visuals in most business presentations. The slideshows give many benefits such as quick to produce, easy to update and effective to inject visual interest into the presentation. The key to success is to make certain your slide show is a visual aid and not a visual distraction. Here are several things that you should avoid.

1.Slide Transitions And Sound Effects.

Transitions and sound effects can become the focus of attention, which can turn to distracts the audience. Besides, when a presentation containing several effects and motion it might make the computer runs much slower than before and comical when viewed. Such gimmicks rarely enhance the message you’re trying to communicate. . Even lines of text appearing each time you click the mouse can be distracting. Focus on your message, not the technology.

2.Standard Clipart. PowerPoint is now so widely used the clipart included with it has become a visual cliché. It shows a lack of creativity and a tired adherence to a standard form. First, make certain that you need graphical images to enhance your message . Remember , the more you used the clipart ,it will make it look messy and hard to read.

3.Presentation Templates. Templates force you to fit your original ideas into someone else’s pre-packaged mold. The templates often contain distracting backgrounds and poor color combinations. For a good look find the plain  backgrounds rather than  backgrounds that consist of graphics on its. Create your own distinctive look or use your company logo in a corner of the screen.

4.Text-Heavy Slides.

Projected slides are a good medium for an idea graphically or providing an overview. Slides are a poor medium for detail and reading. Avoid paragraphs, quotations and even complete sentences. Limit your slides to five lines of text and use words and phrases to make your points. The audience will be able to digest and retain key points more easily. Don’t use your slides as speaker’s notes or to simply project an outline of your presentation.

5.The “Me” Paradigm.

Presenters often scan a table or graphical image directly from their existing print corporate material and include it in their slide show presentations. The results are almost always sub-optimal. Typically, these images are too small, too detailed and too textual for an effective visual presentation. The same is true for font size; 12 point font is adequate when the text is in front of you. In a slideshow, aim for a minimum of 40 point font. Remember the audience and move the circle from “me” to “we.” Make certain all elements of any particular slide are large enough to be seen easily. Size really does matter.

6.Reading.A verbal presentation should focus on interactive speaking and listening, not reading by the speaker or the audience. Spoken language is shorter, less formal and more direct. Reading text ruins a presentation. A related point has to do with handouts for the audience. One of your goals as a presenter is to capture and hold the audience’s attention. If you distribute materials before your presentation, your audience will be reading the handouts rather than listening to you.

7.Faith in Technology.You never know when an equipment malfunction or incompatible interfaces will force you to give your presentation on another computer. Be prepared by having a back-up of your presentation on a CD-ROM or in your pen drive which you can still make a changes on it . Always familiarize yourself with the presentation, practice it and be ready to engage the audience regardless of the technology that is available.

              

ADVANTAGES AND DISADVATAGES OF INFORMATION TECHNOLOGY

   

ADVANTAGE

DISADVANTAGE

·         With improvements in information technology, globalization has increased. The world is brought closer, and the world’s economy is quickly becoming a single interdependent system. ·         Information can be shared quickly and easily from all over the glob, and barriers of linguistic and geographic boundaries can be torn down as people share ideas and information with each other. ·         Communication has become an easier, cheaper, and faster system with the help of information technology. Using the internet, people can speak to each other all over the world using video conferencing. ·         Social media is also another area of communication available because of information technology. It’s now easier than ever to share photos and information about your life with people you know all over the world. This draws some families closer to family members they don’t get to see as often. ·         Along with making businesses more cost effective, information technology allows businesses to be within reach of consumers 24/7. If you decide you want to purchase a red sweater at five in the morning, you can easily log in on Target, Walmart, or any number of online clothing retailers to purchase that red sweater. You can also save money on purchases by buying items located in different countries.

·         Unfortunately, along with the creation of new and interesting jobs, information technology has also led to a rise in unemployment. By streamlining the business process, job redundancies, downsizing, and outsourcing has occurred. Many low and middle level jobs have been turned to other countries, leaving more people unemployed. ·         Many people also credit information technology with a lack of job security. As new technology is released and jobs require more and more training, it’s important for employees to stay in a learning mode in order to keep their job. Changes in technology make it difficult for older employees to adapt as quickly as their younger peers. ·         Although information technology continuously works on making things more secure, there is still a great lack of privacy. Cell phones have been known to be intercepted, and email addresses can be hacked. Just recently, the Heartbleed Bug created a vulnerability in the OpenSSL cryptographic software library, and many people were concerned for their internet security and privacy. ·         Information technology has begun to create a dominant culture. Many believe that the United States holds the most influence over how teenagers all over the world now act, dress, and behave simply because of what they can access online.

THE SYSTEMS DEVELOPMENT PROCESS

Building a system can be broken down into six core activities.

Systems analysis 

• Analysis of problem to be solved by new system
• Includes feasibility study
• Establishing information requirement
• Faulty requirements analysis is leading cause of systems failure and high systems development cost

Systems design

• Describes system specifications that will deliver functions identified during systems analysis
• Should address all managerial, organizational, and technological components of system solution

Programming

• System specifications from design stage are translated into software program code

Testing 

• Ensures system produces right results

Conversion 

• Process of changing from old system to new system
• Requires end-user training
• Finalization of detailed documentation showing how system works from technical and end-user standpoint.

Production and maintenance

• System reviewed to determine if revisions needed
• May include post-implementation audit document

How to Measure Screen Size?

How to measure a screen

Measure a screen

There are different laptop screen sizes according to the standard:

E- COMMERCE : DIGITAL MARKETS, DIGITAL GOODS ( continue)

Digital Goods : good that can be delivered over a digital network.

Cost of producing first unit - almost entire cost of product

Cost of delivery -  over the internet very low

3 Major Types of E-commerce

7 Categories of Internet Business Model

• E-tailer
• Transaction Broker
• Market Creator
• Content Provider
• Community Provider
• Portal
• Service Provider

E- COMMERCE : DIGITAL MARKETS, DIGITAL GOODS

E-COMMERCE

- E-Commerce is use of the Internet and Web to transact business.

- It is still in a revolutionary phase.

Eg : Purchased a kids clothing at E.bay.com

8 UNIQUE FEATURES OF INTERNET AND WEB

BUILDING INFORMATION SYSTEM (continue)

BUILDING INFORMATION SYSTEM

4 STRUCTURAL ORGANIZATIONAL CHANGES 

ENABLED BT IT

To explain more details about above diagram there's explaination provided below:-

1. Automation

- Use of various control systems for operating equipment 

- slow-moving & slow-changing strategies 

- more efficiently and effectively

2. Rationalization of Procedures

- involves streamlining standard operating procedures,

 redesigning business processes, work flows and user interfaces.

- modest risk and medium reward to an organization.

- continuous quality improvements in products, services and operations, such as:

  a. Total Quality Managment (TQM)

  b. Six Sigma

3. Business Process Redesign (BPR)

- carries higher risk and also higher reward to an organization.

- the business processes are analyzed, simplified, and redesigned.

- rethink and streamline business processes to improve speed, service, and quality.

- reorganizes work flows, combining steps to cut waste and eliminate repetitive. may eliminate jobs also.

4. Paradigm Shifts 

- involves rethinking the nature of business, defining a new business model and changing the nature of organization.

- highest risk and highest reward to an organization. It may offer substantial chances of failure.

- often fail because an extensive organizational change is so difficult to orchestrate.

VIDEO : TYPE OF INFORMATION SYSTEM

A COMPUTER HARDWARE AND SOFTWARE

Information Technology(IT)

IT  defined as the application of computers and telecommunications equipment to store, retrieve, transmit and manipulate data, often in the context of a business or other enterprise.

Example of IT

To explain more details about the picture there is input , output, storage, processing,telecommunication and connecting device.

Input device - an input device is a piece of computer hardware equipment used to provide data and control signals to an information processing system.

Output device -  is any piece of computer hardware equipment used to communicate the results of data processing carried out by an information processing system.

Storage device - store information for use at later time.

Processing :

RAM - temporary holding area for information and software.

CPU - hardware that intreprets and 

executes software 

and coordinates all hardware.

Telecommunications device - send information to and receive it from another person or computer in a network.

Connecting device - lets you connect peripherals to your computer.